Procedure

BERTH ALLOCATION

The shipping line or agent is to email the vessel's particulars, service lane, and vessel definition (general stowage plan, lashing arrangement plan, reefer arrangement plan, hatch securing, and container capacity table) to the ESCO Planner at least 1 week prior to calling. Vessels defined with CASP (Computer Automated Stowage Planning) are acceptable.

The shipping line or agent is to submit the long-term calling rotations 1 month prior to calling to the ESCO Planner in order to make a long-term vessel plan for container booking.

7, 3 and 1 day(s) prior to arrival, the shipping line or agent is to update both the ETA (Estimate Time of Arrival) and the estimated volume of discharging/loading in order to allow the ESCO Planner to confirm the POB and ETD (Estimate Time of Departure)

CFS/LCL CARGO

ESCO can handle the following CFS/LCL cargo:

• Cargo packed in cases or on pallets weighing not more than 4.5 tonnes that can be moved by forklift.
• In cases where special equipment is required, a service charge will be collected based on the nature of the operation.
• CFS/LCL is accepted only for consolidated containers.

ESCO cannot handle the following CFS/LCL cargo:

• Cargo that can cause pollution in the terminal and warehouse areas such as loose powder, smelted chemicals, etc.
• Highly valuable and heavy cargo such as passenger cars, vans, pickup trucks, machinery, etc.
• Cargo weighing less than 4.5 tonnes but not packed in a case or on a pallet such as steel pipe.
• Cargo that is prohibited by authorities such as DG (Dangerous Goods).
• Heavy equipment, cargo of unbalanced weight, and any other special cargo that cannot be moved by forklift, and/or requires special equipment.
• ESCO reserves the right to refuse the provision of equipment and labor for any specific cargo. In such cases, the cargo owner will supply its own equipment and labor.

Enforcement of Wood Packaging Material Regulations at Final Destination Countries.

• If fumigated wood is required by wood packaging materials regulation, shipping lines are required to inform ESCO at the time of booking.

Terminal Regulations for Vessel Operations

• The Master/Chief Officer is responsible for checking and co-inspecting ESCO terminal property to assure that no damage occurs from collision upon berthing the vessel and throughout the stay at the port
• A gangway with proper handrail and a save-all net is provided immediately upon arrival of a vessel at the terminal.
• The Master/Chief Officer is responsible for expediting the crew services of shifting/ positioning the ship derricks whenever necessary to facilitate terminal operations without obstruction. To avoid any collisions with ESCO's quay cranes and ship derricks, vessels are requested to obtain clearance from ESCO personnel before any shifting/positioning is done.
• The Master/Chief Officer is responsible for providing proper and sufficient lashing equipment if required by ESCO personnel, and progressive inspections should be made by the vessel's Master/Chief Officer to ensure proper lashing. Any dissatisfaction with lashing should be brought to the immediate attention of ESCO supervisors. Any costs incurred from delay or amendments to the vessel's sailing time due to last-minute lashing inspections will be charged to the Agent.
• The Master/Chief Officer is responsible for maintaining the vessel's stability, including the tightening of mooring ropes when necessary throughout the port stay.
• Ship crews and companions are requested to contact ESCO security before entering the terminal.
• No excessive smoke is to be emitted from the ship's funnel.
• No oil spillage is permitted into the sea or anywhere in the vicinity of the working area.
• No painting whatsoever is permitted in the wharf area.

Visitors' Building Access

Temporary Visits

Visitors who need to enter the terminal administration or workshop buildings are to contact the Security Office located in front of the terminal administration gate to receive an ID Card in exchange for their Visitor Card.

Permanent Visits

Agents who require an ESCO Access Control Card to enter the administration building are to submit an Application Form to the HR Department. 

Access to the Terminal Area and Vessel

Personnel (with the exception of agents) who need to enter the terminal area or board a vessel are to provide the EHSS Office with a completed Request Form signed by the agent to receive permission to enter ESCO's operational area.

Working in the Terminal Area

Personnel who need to work in the terminal area are to provide the EHSS Office with the completed ESCO Work Permit Form. 

Ship Crews Entering the Terminal

Ship crews that require access to the port area are to contact the security personnel at wharfside to register and exchange their Crew Cards.

Car Stickers for Agents

Agents who require a car sticker to enter the administration building are to provide the EHSS Office with a completed Application for Car Sticker, a copy of their driver's license and a copy of the car registration.

BOOKING AND PROCEDURE

Ship Planning Procedures

Inbound Ship Planning

Not later than 12 hours prior to ETA, the shipping line or agent is to submit the EDI (Baplie) / CASP and Special Cargo lists to the ESCO Planner. Shipping lines are to submit the Manifest, Inward Container, DG and Special Cargo lists to ESCO's Documentation Office.

Outbound Ship Planning

• Not later than 12 hours prior to ETA, the shipping line or agent is to submit the Booking Forecast, Pre-loading Plan and Special Stowage Instructions to the ESCO Planner.
• Not later than 12 hours prior to ETA, the shipping line or agent is to submit the Final Loading List and Final Loading Summary to the ESCO Planner, in addition to the Final Loading Plan (if any).
• Soon after the CY cutoff time, the shipping line or agent is to confirm the Shut-Out Containers list with the ESCO Planner. Cut-off time is based on PAT (Port Authority of Thailand) regulations.
• In cases of full terminal booking, the shipping line or agent is to submit a waiting list of containers to avoid delays on shut-out decisions.